COMMUNICATION:

It is one thing to build your facilities schedules so all your teams and squads have ample practice times and everyone is for the most part happy.  And you get the officials their schedules, same for transportation, and all your work personnel. Now it is the morning of the first home winter basketball game and everything is cancelled due to the storm rolling through. There are many people to communicate with and they ALL are important.

Key Topics:

• Schedules & Changes – how to disseminate
• Practice Schedules & Changes
  • Holiday schedules
  • Attendance Expectations
• Transportation schedules
• Letters/notes to parents
  • How are they sent?
  • Who approves/edits?
  • Who is allowed/encouraged to send these out
• Booster Club
  • How are members selected?
  • How do you communicate ASB requirements to clubs?
  • Education on role & fundraising
• History
  • Updating School Records
  • Team Pictures
  • Award Winners

Helpful Documents:​

Schedule Building Matrix  (5 to 14 teams)

If you have a cancellation or schedule change, make sure you have a check list that has ALL the personnel you may need to contact:

• Administration (supervision)
• Transportation
• Coaches
• Officials
• Parents
• Students (announcements??)
• Opposing AD
• During winter break, you have the opposing coaches contact information, just in case their AD is not available?
• Custodian
• Game Personnel: announcer, Ticket Takers, Clock personnel, Stadium Manager, SRO, chain crew
• Booster Club
• Concessions
• Band
• Cheer Coach