COMMUNICATION / DIRECTORIES / SCHEDULES

There are multiple facets to communication as an AD.  It involves communicating with others regarding facility schedules, practice times, transportation, officials, work personnel, etc. and various other details that make a successful athletic program go.  Coaches, officials, transportation department, school staff, and other AD’s and secretaries are just a few of the groups in need of constant communication.
Some key items to be communicated:

• Schedules & changes – how to disseminate
  • Does your league use WPA?
  • Make sure you have a checklist that has ALL the personnel you may need to contact
    • Administration (supervision)
    • Transportation
    • Coaches
    • Officials
    • Parents
    • Students (announcements?); Band
    • Opposing AD (during Winter/Spring break, do you have the opposing coach’s contact information in case the AD is not available?)
    • Custodian
    • Game personnel (Gate workers, Clock operators, Stadium managers, Booster Club, Concessions)

• Practice schedules & changes
  • Holiday schedules
  • Attendance expectations
• Transportation schedules
• Letters/notes to parents
  • How are they sent?
  • Who approves/edits?
  • Who is allowed/encouraged to send these out?
• History
  • Updating school records/achievements
  • Team pictures
  • Archives, Award winners

Suggested contact information to have easily available:

• Coaches Directory
• League Directory
• Building Directory
• Assigning Secretary (officials) Directory
• All important District numbers:
  • Administrator’s cell
  • Transportation & After hours transportation
  • Emergency contact procedures and numbers
  • Custodian

Resources for Athletic Directors
Rainout checklist (spring)